教师和图书馆员旅游信息

旅行的过程

In order to guarantee timely approval and reimbursement for expenses, faculty and librarians who travel on official Framingham State University business must complete the following steps (regardless of funding source(s)). 职业旅行的例子包括:

  • 参加校外会议
  • 观察学生老师
  • 参加会议

 

Step 1 (prior to travel): Complete the Travel Authorization for 教师/Librarians

The department administrative assistant will be able to help once this form is completed in full.

注意: If travel is being paid for by an organization other than Framingham State University, 填写私人资助旅行表格.  **这份表格需要主席签名.

 

Step 2 (prior to travel): Complete the Travel Outside the Commonwealth Form

注意: ONLY complete this step if travel will take place outside of Massachusetts. 规定 require that this document be completed at least one week prior to any out-of-state travel. 此表格必须填妥 所有 out-of-state travel, even if no university funds are being used.  Completing this step will result in creating the General Encumbrance 数量 required for out-of-state travel. 

 

Step 3 (while traveling): Collect 所有 original receipts

收据正本必须包括:

  • 日期 & time
  • 成本
  • 付款方式(e.g. 现金、支票*或信用卡)
    • * Cancelled check front and back copy or bank printout with check 数量s under it
  • 付款证明(i.e. 余额为零)

注意: Credit card statements will not be accepted as a receipt.

 

Step 4 (after travel): Complete the Travel Expense Voucher

旅行后, complete this form (which can be found on myFramingham using the "Form 搜索" widget) within 30 days from the start date of the related travel. 然而, if it is near the end of the fiscal year (the last date of which is June 30), 请注意提交截止日期.  

Along with the travel expense voucher, also include:

  • A copy of the travel itinerary and/or conference agenda, where applicable
  • 所有登机牌
  • 酒店收入
  • Internet printouts (if travel is booked via the internet)

关于表格，请注意:

  • 所有的外汇都需要兑换. 除了收据, the traveler will need to provide a hard-copy print-out of the conversions used. The following website can help make any necessary conversions:
  • 里程报销:
    • The current mileage rate can be found on the IRS website by searching for "standard mileage rate [YEAR]"
    • Mileage will be reimbursed for the shortest distance to the 目的地 from either the traveler’s home or the University, 哪个更近.  Mileage reimbursement must include a map showing the origin, 目的地, 总共走了多少英里. The 数量 of miles should not be rounded up/down. 

注意: If travelling out-of-state, 所有 travel forms, documents, and receipts relating to this travel 必须参考一般产权负担吗e 数量 (obtained after completing Step 2 (prior to travel): Travel Outside the Commonwealth Form).  

 

实地考察旅行

教师 who would like to request funding for student field trips may complete the following forms: